Set up groups

Administrators only

Only administrators can create, edit, or delete groups. Staff can view them.

Groups organize your roster. They form a tree (up to five levels deep), so you can nest groups under one another — for example grades under a school, or cabins under a session at camp.

• Each group has a name and an auto-assigned Group ID (GID).
• Schools are pre-filled with grade groups (Pre‑K through 12th Grade).
• Camps and daycares start with a single top-level group; build the structure that matches how your site runs (sessions, cabins, rooms, age bands).

Go to Groups to manage them.

Create a group manually

1. Go to Groups.
2. Select Add group.
3. Choose a Parent group (leave it at the top level to add a top-level group).
4. Enter the name (for example, “Bunk A” or “Room 3”).
5. Save.

Use Add child on any group to nest a new group beneath it. Use Edit to rename a group and Delete (or select several and Delete selected) to remove groups you no longer need.

Generate school grades (schools only)

Schools can create a whole range of grade groups at once.

1. On the Groups page, select Generate grades.
2. Choose the Parent group the grades should sit under.
3. Pick a Start grade and End grade (from Pre‑K through 12th Grade).
4. Generate.

Grades that already exist under that parent are skipped, so it is safe to run again to extend a range.

Import many groups at once

To build a large or nested structure quickly, import groups from a CSV.

Tip

Name groups to match how your team already talks about them. Camps often organize by session or cabin rather than grade — the tree is flexible.